Muse Art Galleries: One system for a gallery's site, stock and sales

01 / Overview

About Muse Art Galleries

02 / The challenge

What Muse Art Galleries needed to solve

A commercial gallery is part exhibition space and part small business, and before this build its work lived across spreadsheets, email and paper.

1. 01

   Every artwork is one of a kind, with its own artist, price, status and often a contract behind it.

2. 02

   Sales move slowly, from a first inquiry to a quotation, two visits and payment in installments.

3. 03

   Catalogs are still how many buyers see a collection, and they were built by hand.

4. 04

   Staff records, payroll and petty cash had no proper home.

03 / What we built

How we built Muse Art Galleries

We built three connected products on one data source: a Next.js public website, a role-based staff CRM and a Node.js API.

• 01

  High-resolution collection pages

  The website shows every category, from painting to ceramics, in high resolution. Visitors can search by artist, medium or code and filter the collection.

• 02

  Inquiries into the sales pipeline

  Each artwork has Inquire and WhatsApp buttons, and the inquiry form feeds straight into the staff sales pipeline. No lead gets lost in an inbox.

• 03

  Exhibitions and press

  Current and past exhibitions get their own pages with dates, location and descriptions, all managed from the back office.

• 04

  Artwork inventory

  Staff track every piece as available, reserved, sold, returned to artist or on consignment, with portfolio value and breakdowns by category and artist.

• 05

  Quotations and invoices

  Staff move a sale from inquiry to quotation to invoice inside the CRM, and the dashboard shows revenue, costs and net profit.

• 06

  Catalog publishing

  Catalogs, invoices and salary slips are rendered from HTML templates to PDF with Puppeteer. Every document matches the gallery's look without manual layout work.

• 07

  Finance and HR

  Expenses, staff records and payroll live in the same application, with access set by role.

• 08

  Bulk updates and live alerts

  Excel imports keep prices and availability current in bulk, and Socket.IO pushes live notifications to staff.

04 / The results

What changed for Muse Art Galleries

The gallery's stock, exhibitions, sales and staff records now live in one system.

• One entry of an artwork serves the website, a quotation, an invoice and a printed catalog.
• The public site and catalogs always draw on the same data, so prices and availability match.
• Staff no longer piece together sales and records from spreadsheets, email and paper.
• Separate repositories for the website, API and staff app let each part change without disturbing the others.